Expiry Tracking

Equipment goes missing between houses, a vehicle's warrant lapses because it was on a certificate in a drawer, and the cupboard has never been counted since the last manager left. These are small problems until an audit or an incident makes one of them large.

Read+Respond splits the problem the way it actually divides. An asset is one identified thing — a van, a hoist, a fuel card — with a reference that tells it from the next one, a type that decides what it records, a status of in service, in repair or retired, and a location that is either a house or held by the organisation. Moving it is a recorded event with a reason attached, not an edit: the location history keeps every period the asset spent somewhere, which is why an asset is archived rather than deleted when it goes. A warrant that was current on a given date stays true after the van is sold.

Obligations hang off the asset as documents and register entries — the warrant, the registration, the insurance schedule — each carrying the date the thing it evidences stops being valid, and each showing as current, near expiry or expired on your registers. Everything an asset carries moves with it, so a van arriving at a new house arrives with its paperwork.

Inventories handle the other half. A facility inventory is a register of what a house holds, organised by room, with a counting cadence and a due date. Stock takes run on a phone: room by room, quantity by quantity, with a reference photo of the item where one helps, and a per-item option requiring a second person to confirm what the first one counted. Every line records whether the number was entered or simply confirmed, so a bulk "confirm remaining" can never masquerade as a walk-through, and the submitted count is signed.